Many agencies already use body cameras, in-car video, and mobile data systems from Axon, Getac, or Coban. Replacing these systems is costly and disruptive. Instead, an integration-first approach can be taken.
At Linear Law Enforcement, the focus is placed on connecting what agencies already own, without forcing a full system change.

Take an Integration Stance

An Evidence Hub does not require video migration. Your existing platforms can remain in place. Video stays where it is stored today.

What is added is a centralized layer that connects:

This approach reduces duplication and lowers risk. Existing workflows are respected while broader visibility is gained.

Metadata Federation Across Systems

Instead of copying terabytes of footage, metadata is federated.

Case numbers, incident IDs, timestamps, GPS data, and officer names are indexed across platforms. This allows related evidence to be surfaced quickly, without physically moving video files.

Agencies benefit from a unified view while storage remains distributed.

This model supports a scalable Digital Evidence Management System strategy without forcing consolidation.

Search Across Systems from One Interface

Investigators should not log into three or four platforms to locate evidence. With an integrated hub, a single search can return:

Search results are tied together through metadata, not file transfers. That means faster discovery and less administrative work.

This supports stronger Law Enforcement Evidence Integration while maintaining current vendor relationships.

Keep Video Where It Is

Video files remain in Axon, Getac, or Coban environments. Access is managed through secure connections and permission controls.

This reduces storage duplication and avoids long migration timelines. Agencies retain control of their existing investments while expanding access and oversight.

Ready to Connect Your Systems? An Evidence Hub can be layered onto your current technology stack. No rip-and-replace. No forced migration.

Schedule an Integration Discovery Call to evaluate how your current systems can be connected into a unified evidence environment.

Disclaimer for Axon

Axon and related product names are trademarks or registered trademarks of Axon Enterprise, Inc. Any references to Axon systems are used solely to describe potential integration scenarios. Linear Systems operates independently and does not claim partnership, endorsement, or official association with Axon Enterprise, Inc.

Disclaimer for Getac

Getac and associated product names are trademarks or registered trademarks of Getac Technology Corporation. References in this content are provided for informational purposes regarding compatibility and integration discussions. Linear Systems is not affiliated with, endorsed by, or sponsored by Getac Technology Corporation.

Disclaimer for Coban

Coban and related product names are trademarks or registered trademarks of their respective owners. Any mention of Coban systems is intended only to illustrate potential integration environments. Linear Systems does not claim any official partnership, endorsement, or affiliation with Coban or its manufacturers.

Compliance Without Friction

For many law enforcement agencies, maintaining CJIS compliance while working in the cloud can feel complex. But with the right cloud evidence management portal, compliance doesn’t have to slow down workflows. Detectives, administrators, and prosecutors can access, review, and share digital evidence securely while the system quietly maintains every audit requirement in the background.

Reliable Storage with Cloud Evidence Management

A cloud evidence management solution gives agencies a centralized location for all digital assets: video, audio, images, and reports. Instead of relying on scattered drives or outdated servers, evidence is stored in a CJIS-compliant cloud that protects files using encryption both at rest and in transit. Each piece of data is captured with metadata such as timestamps, user IDs, and device identifiers, supporting a defensible chain of custody.

The result is faster retrieval, reduced storage maintenance, and improved reliability without interrupting the investigative process.

Built-In Audit Trails and Retention Policies

CJIS compliance depends on transparency. A digital evidence management system automatically creates audit trails that record every activity, including uploading, viewing, editing, or exporting. These detailed logs provide a permanent record of who accessed what and when.

Retention policies are applied automatically based on case type or agency rules, helping departments maintain consistency and avoid premature deletions. Files remain available for the required duration, and administrators can view complete access histories at any time.

Encryption and Access Controls in the Cloud Evidence Management Portal

Security is built into every layer of the cloud evidence management portal. Encryption at rest protects stored evidence, while encryption in transit secures data as it moves between users and servers. Multi-factor authentication adds another safeguard for authorized access.

Role-based permissions control who can view, download, or share specific evidence. Prosecutors can review case files remotely without direct access to raw storage, while detectives can upload field evidence instantly. This structure keeps sensitive data compartmentalized while maintaining operational flexibility.

Maintaining Chain of Custody in a Connected Environment

A reliable chain of custody is vital for courtroom acceptance. Every file in the portal carries its own digital signature and audit record. Any transfer, download, or playback event is automatically logged. Because the digital evidence management system operates in a CJIS-compliant environment, data integrity remains intact across devices, networks, and user roles, providing confidence that evidence remains authentic from capture to trial.

Digital evidence is now central to modern investigations. PDFs, videos, audio files, and phone extraction data are used daily in criminal cases. Yet many agencies still rely on basic file sharing systems to store and transfer this evidence. While file shares may seem convenient, they are not built to meet court standards. When digital evidence is challenged in court, “good enough” systems often fail. A dedicated evidence portal is required for legal defensibility.

Digital Evidence Management vs. Basic File Sharing Systems

File share systems were designed for office documents, not for legal evidence. They allow files to be copied, renamed, moved, and deleted with limited tracking. In most cases, no full history of access or changes is recorded.

In contrast, a digital evidence portal is built specifically for evidence handling. Access is controlled, every action is logged, and the original file is preserved. This difference becomes critical when evidence is reviewed in court.

Chain of Custody Requirements for Digital Evidence in Court

Courts require a verified chain of custody for all digital evidence. It must be shown who accessed the file, when it was accessed, and what actions were taken. File share systems do not provide a complete or tamper-resistant chain of custody.

Dedicated evidence portals maintain a full audit trail from capture through final export. This record supports the legal history of the evidence and reduces the risk of suppression in court.

Data Integrity and Evidence Verification Challenges

With file-sharing tools, files can be altered without detection. There is often no built-in method to confirm that evidence has not been changed. This creates doubt during legal review.

Evidence portals such as the DIMS Portal, use integrity checks such as hash verification. These checks confirm that files remain identical to the original version. When integrity can be verified, the evidence stands on stronger legal ground.

Secure Digital Evidence Access Control for Investigators and Prosecutors

File shares often rely on broad network permissions. Once access is granted, users may download, copy, or forward files without restriction. This increases security risk and weakens audit visibility.

Evidence portals apply role-based access. Investigators, supervisors, and prosecutors are granted only the access needed for their role. Viewing, downloading, and exporting are each controlled and recorded.

Why Law Enforcement Evidence Portals Are Required for Admissibility

Dedicated evidence portals are built for compliance, accountability, and courtroom review. Full audit trails, chain of custody tracking, and data integrity controls are standard features. These functions are required to support evidence admissibility and legal review.

Linear Systems provides dedicated evidence portal solutions designed for these legal and operational demands through its DIMS platform.

Law enforcement interviews must be recorded with accuracy, reliability, and security. A digital interview room system provides agencies with the ability to capture and preserve interviews in a defensible manner. Linear Systems Interview Room Management System was developed to provide detectives with advanced tools that maintain evidentiary integrity while remaining user-friendly. By supporting multi-camera and multi-room configurations, interviews can be recorded in a way that meets the highest standards for digital evidence management.

Multi-Camera Flexibility for Clear Recordings

Interviews are often complex, requiring more than a single camera angle. With DIMS, one to three cameras can be installed in each room, capturing both wide and close perspectives. High-definition cameras, whether fixed or PTZ, can be used in overt or covert configurations. The result is an authenticated interview recording system that provides a complete view of the suspect and the interaction. Separate audio channels can also be recorded, ensuring accurate transcription and supporting case preparation.

Managing Multiple Interview Rooms with Ease

DIMS Interview Management System is designed to manage up to four rooms per Capture Station. Detectives can monitor multiple rooms simultaneously, with live viewing available through the Remote Viewer module. Each recording is automatically stored in redundant databases, eliminating the risk of lost evidence. With law enforcement interview recording software handled in this automated way, detectives can focus on the task of conducting interviews rather than managing technology.

Features That Support Investigators

Investigators are supported by a range of tools built into the digital interview room solution. Notes can be added to the recording during or after the session. Flags can be discreetly inserted, enabling quick reference without disrupting the interview. Prompts can also be sent by colleagues through email or text messages, improving questioning strategies without alerting the suspect. These features provide flexibility while maintaining a secure record.

A defensible interview requires more than a recording; it requires integrity. The Interview Management System automatically manages authentication and the chain of custody. Files are simultaneously recorded to the system’s hard drive and to DVD, creating redundancy. Export to the DIMS ImageServer further secures the recordings with centralized, redundant storage. Logs and audit trails are maintained, providing complete transparency and defending against challenges in court.

Agencies require solutions that can be scaled and supported long term. DIMS Interview Room system is delivered with a low cost of ownership, while offering scalability across single or multiple facilities. Whether equipping one room or an entire suite, an authenticated interview room recording system is provided with complete digital evidence management and compliance with law enforcement standards. From interview suite design to courtroom presentation, DIMS secures integrity every step of the way.